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State Record Center Services

Services

The Idaho State Record Center provides records management services to State agencies:

• records management consultation
• storage/rotation of computer back-up media
• archival micrographic and computer output to microfilm (COM)

Accessing Public Records

Frequently, the Record Center receives calls intended for other agencies. To access the following documents, please contact the agency specified below:

Documents	Agency	Phone
Birth Certificates Marriage Certificates Divorce Certificates Death Certificates	Vital Statistics	208.334.5988
Corporate Filings Corporation Names Corporate Status Property Liens	Secretary of State	208.334.2300
County Records	Ada County Recorder	208.364.2200

Guides and Forms

The Records Management Guide was created to promote coordination and collaboration in records management across state agencies which establishes standards and policies.

• Records Management Guide (complete guide and all schedules)
• Records Retention Schedules
  • Administrative Records Retention Schedule
  • Boards And Commissions Retention Schedule
  • Budget Records Retention Schedule
  • Cartographic Records Retention Schedule
  • Communication Records Retention Schedule
  • Data Processing Retention Schedule
  • Facility Management Retention Schedule
  • Financial Records Retention Schedule
  • Human Resources Retention Schedule
  • Informational Service Agency Retention Schedule
  • Law Enforcement Retention Schedule
  • Motor Vehicle Retention Schedule
  • Payroll Records Retention Schedule
  • Property Records Retention Schedule
  • Public Affairs Retention Schedule
  • Purchasing Records Retention Schedule
  • Security Services Records Retention Schedule
  • Social Services - Welfare Records Retention Schedule
• Agency-Specific Records Retention Schedules
  • Department of Agriculture
  • Department of Parks and Recreation
  • State Board of Education
    • Agency-Specific Records Retention Schedules
    • Higher Education Records Retention Schedules
• Forms
  • Records Retention Form (to establish records retention schedule)
  • Records Transfer List (for transferring materials for storage in the State Records Center)
  • Records Disposal Authorization (to obtain Records Center and State Archivist authorization to discard inactive records)
  • CPIS tags (to order inventory tags)
  • COM Work Order (for computer output to microfilm)

For questions or more information about our services email the State Record Center or call 208.327.7060

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