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A newsletter to keep you updated on purchasing issues.
Please note there was no newsletter in March.
The Small Purchasing Guide (08-08) is a purchasing reference guide designed specifically for state agencies. This publication deals with statutes, rules, policies, and procedures pertaining to informal quotations. It also answers questions and provides information on a variety of purchasing issues faced by agencies.
Click on the links below to view or print a copy of each chapter.
Cover (12-9-08)
Table of Contents (5-27-03)
Chapter 1 Introduction (2-1-02)
Chapter 2 Understanding Public Purchasing (2-1-02)
Chapter 3 The Acquisition Process (2-1-02)
Chapter 4 Delegated Authority (2-1-02)
Chapter 5 Vendor Registration & Bid Notification System (7-1-02)
Chapter 6 Developing Specifications (10-1-03)
Chapter 7 Request for Quotations - Small Purchases (7-30-03)
Chapter 8 Invitation to Bid (7-30-03)
Chapter 9 Request for Proposals (7-1-02)
Chapter 10 Evaluation and Awards (6-25-08)
Chapter 11 Contracts, Price Agreements, Leases (6-25-08)
Chapter 12 Professional and Consultant Services (6-25-08)
Chapter 13 Sales & Use Tax Exemption (8-1-02)
Chapter 14 Emergency Purchases (8-21-02)
Chapter 15 Sole Source (8-1-02)
Chapter 16 Food Service and Concessions (5-1-02)
Chapter 17 Rehabilitation Facilities & Correctional Industries (3-7-03)
Chapter 18 Exceptions to Bidding (3-19-09)
Chapter 19 Information Technology (6-25-08)
Chapter 20 Printing (6-17-05)
Chapter 21 Ethics and Vendor Relationships (6-3-02)
Chapter 22 Reports (7-28-03)
Chapter 23 Surplus Property Disposal & Trade-Ins (6-21-04)
Chapter 24 Terms and Conditions (7-01-01)
Chapter 25 Public Works (6-16-05)
Chapter 26 Vehicle Purchases (5-27-03)
Solicitation Instructions to Vendors (10/1/09)
State of Idaho Standard Contract Terms and Conditions (10-1-09)
Computer Software Special Terms & Conditions (11-14-05)
Form for Executive Order 2007-09 relating to the state procurement process and international outsourcing (10-2-07)
Appendix A-1 Rules of the Division of Purchasing (7-1-01)
Appendix A-2 Reciprocal Preference Information
Appendix A-3 Zone and Area Maps for Statewide Contracts (5-12-03)
Appendix A-4 Frequently Asked Questions
Agency Purchasing Report Form (8-03)
State Property Trade-in Authorization Request Form (6-1-04)
Getting It Printed (1-07)
Information presented in cooperation with print industry professionals to assist state employees in planning, scheduling and purchasing printed material.
Guidelines to Developing and Evaluating a Request for Proposal (1-07)
Requests for proposals (RFP) are used in situations when generic specifications are not available or are difficult to draft. Learn more about this competitive, formal process.
Model RFP Format (9-03)
To be used in conjunction with the above RFP guide, it presents a model RFP format for agencies to use.
RFP Evaluator's Handbook (1-07)
A guide for RFP evaluators to help understand the evaluation process and their responsibilities.
Introduction to Idaho Public Purchasing (1-07)
A 27 page introduction to Idaho purchasing processes, rules and statutes.
Vendor's Guide to Doing Business with the State of Idaho (11-09)
A guide for doing business with the state of Idaho.
Writing Effective Specifications (1-07)
Poorly written specifications can cause bidder challenges and delays. Learn to write good specifications that speed along the purchasing process.
Understanding and Applying the Idaho Reciprocal Preference Law (10-07)
Understanding Contracts (2-04)
An overview of contract types and the rules to be followed when creating contracts.
Frequently Asked Questions
Learn about p-cards, using contracts, sole sources, reciprocal preference, emergency purchasing and other commonly asked questions.
State Property Trade-in Authorization Request Form
The Division of Purchasing has developed a new State Property Trade-in Authorization Request Form for use by agencies. In addition to the form, an agency must also submit written justification determining that the trade-in is the best method of disposal. The justification must state why other methods of disposal will yield a lesser monetary return to the state, and provide comparative comparative financial information.
Vendor Performance Report Form
e-form to provide Division of Purchasing feedback about vendors.
Procurement Performance Report Form
e-form to provide Division of Purchasing feedback about the procurement process.
DA-1 Requisition Form
Requisition form to initiate Division of Purchasing actions. Used only by agencies not trained to enter internet requisitions on BASEC.
Agency Purchasing Report Form
Excel spreadsheet for use by agencies with delegated authority to report purchases to the Division of Purchasing.
For more information about purchasing publication and form email the Division of Purchasing or call 208.327.7465.
