Scheduling use of Capitol Mall - Idaho Division of Public Works, Department of Administration

Using Public Space at the Capitol Building

Beginning April 6, 2007, the Capitol will not be available for official tours and event scheduling in order to accommodate the reconstruction and expansion efforts. For more information, see http://www.capitolcommission.idaho.gov.

NOTE: While the Idaho State Capitol building undergoes restoration, the Capitol Annex building (former Ada County Courthouse) serves as the venue for hosting EXTERIOR public events.

Capitol Annex Building - General Information

The following information and procedures are applicable to the scheduling of public events at the Capitol Annex building.

A public event is any event open to the public and to which the public has full access. The Capitol Annex building cannot be reserved for private events (weddings, reception, parties, and so forth).

The Capitol Annex building is open 7:00 a.m. to 6:00 p.m. weekdays.

Scheduling Public Events

The south exterior steps at the Capitol Annex building may be scheduled for public events through Facilities Services for up to four (4) hours, including set up and take down.

All events are scheduled on a first-come, first-reserve basis, and it is therefore suggested that a backup date/time be considered in case the first choice is not available. No requests will be accepted and no events will be booked more than 180 calendar days prior to the date of the event. If the 180th day prior to the desired event date falls on a Saturday, Sunday, or State holiday, the 180th day prior to the event will be deemed to be the business day immediately following the Saturday, Sunday, or State holiday.

Individuals or organizations scheduling venues at the Capitol Mall, including the Capitol Annex building, must familiarize themselves with the Use Guidelines, where relevant, and must sign and submit the Statement of Responsibility form.

Use Guidelines: Public Space Use at the Idaho State Capitol and its Grounds
Statement of Responsibility Form: Idaho State Capitol Annex Public Event Request

There is no fee for the use of the Capitol Annex building for public events.

If requested one (1) week in advance, a portable sound system, podium, and/or electrical outlet might be available for outdoor events. You must provide any other items needed, including extension cords, tables, chairs, and so forth. Please notify Facilities Services of any equipment you will be bringing.

Exterior Scheduling Procedures

You can schedule an event through Facilities Services:

in person: 502 N. 4th Street, Boise, ID

by mail: P.O. Box 83720, Boise, ID 83720-0072

by phone: 208.332.1933

by fax: 208.334.4031

by email: prevent@adm.idaho.gov

Requests must be received during normal state business hours only (Monday thru Friday, 8:00 a.m. to 5:00 p.m., excluding State holidays). Requests received outside of normal State business hours will be rejected. When making a request to schedule an event, the following information must be provided:

Date and time (beginning and ending) of event (including setup and takedown)

Description of event: title, nature of event (press conference, rally, and so forth)

Name of individual or organization conducting the event; and

Name, daytime phone number and, if available, e-mail address and fax number of contact person responsible for the event.

Upon receipt of the initial request, Facilities Services will check availability, and, if open, the event will be tentatively reserved for the requested date and time, subject to confirmation of availability and receipt of a completed Statement of Responsibility form. Only upon confirmation of availability by the Facilities Services Manager (or designee) and upon receipt (by mail, fax, or in person) of a complete Statement of Responsibility form will the event be officially reserved. At that time, a confirmation number will be provided to the contact person for the event.

Tentative reservations may be cancelled if Facilities Services has not received the completed Statement of Responsibility form within seven (7) calendar days of the date of the initial request.

Please Note: The State reserves the right to cancel a reservation if the space is required for an official State function, including but not limited to use by an elected official. In such case, Facilities Services will notify the contact person as soon as possible, and every effort will be made to relocate or reschedule the event.

For more information regarding this page, please email the Facilities Management or call 208.332.1900.