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Using Public Space at the Capitol Building

NOTICE:

Temporary rules have been promulgated for the exterior of the Capitol building and the exterior/interior of state property in the Capitol Mall and other state facilities:

Capitol Building - General Information

The following information and procedures are applicable to the scheduling of public events on the Jefferson Street steps or the 2nd floor rotunda at the Capitol building.

For scheduling public events on the 4th floor of the Capitol building, contact either the President Pro Tem of the Senate's office at 332-1302, or the Speaker of the House's office at 332-1111. See these guidelines for more information.

Scheduling Public Events

The Jefferson Street steps and the 2nd floor rotunda may be scheduled for public events during the hours that the building is open. There is no fee for the use of these two venues at the Capitol building for public events.

The Jefferson Street steps may be scheduled for up to four (4) hours, and the 2nd floor rotunda may be scheduled for up to eight (8) hours, including set up and take down.

If requested one (1) week in advance, a podium, public address system, and electrical outlet may be made available for events on the Jefferson Street steps. The public address system has a one (1) hour time limit and will not be provided for an interior event. This equipment must not be moved by the user. The event must provide any other items needed, including extension cords, tables, chairs, and so forth.

Individuals or organizations scheduling venues at the Capitol building must familiarize themselves with the IDAPA Rules for the Idaho State Capitol and must sign and submit a Statement of Responsibility form.

Scheduling Procedures

All events are scheduled on a first-come, first-reserve basis, and it is therefore suggested that a backup date/time be considered in case the first choice is not available. No requests will be accepted and no events will be booked more than six (6) months prior to the date of the event.

The public can schedule an event through Facilities Services:

in person: 502 N. 4th Street, Boise, ID

by mail: P.O. Box 83720, Boise, ID 83720-0072

by phone: 208.332.1933

by fax: 208.334.4031

by email: CapitolBuildingFrontSteps@adm.idaho.gov

Requests must be received during normal state business hours only (Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding State holidays). Requests received outside of normal State business hours will be rejected. When making a request to schedule an event, the following information must be provided:

Upon receipt of the initial request, Facilities Services will check and if available, the event will be tentatively scheduled for the requested date and time, subject to receipt of a completed Statement of Responsibility form.

Only upon confirmation by Facilities Services and receipt (by mail, fax, or in person) of a completed Statement of Responsibility form will the event be officially scheduled. At that time, a confirmation number will be provided to the contact person for the event.

Tentative reservations will be cancelled if Facilities Services has not received a completed Statement of Responsibility form within five (5) calendar days of the date of the initial request.

Note: The State reserves the right to cancel a scheduled event if the location is required for an official State function, including but not limited to use by an elected official. In such case, Facilities Services will notify the contact person as soon as possible, and every effort will be made to reschedule the event.



For more information regarding this page, please email the Coordinator or call 208.332.1900.